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Administrative Coordinator

Administrative Coordinator

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For nearly 200 years, MCPHS University, formerly known as Massachusetts College of Pharmacy and Health Sciences, has been at the forefront of innovation in the healthcare world. We take pride in our history, yet are motivated by a curiosity about the future. That’s why we are constantly updating our state-of-the-art labs, innovating our curriculums, and adding programs to coincide with the needs of an ever-changing healthcare landscape.


Faculty and staff continue to bring their talents and skills to MCPHS University to contribute to our mission of guiding and supporting students toward successful and sustainable careers in healthcare. Whatever position an employee holds, their efforts make an important impact on the overall quality of campus life. Employees are an integral part of a community that is proud of its heritage and the accomplishments that make MCPHS University a first-class educational institution.


The Administrative Coordinator provides administrative, technical and operations support to the School of Nursing at the Manchester, NH campus; assists with detailed projects, and coordinates day-to-day administrative support activities for the School.  The Administrative Coordinator is responsible for a broad scope of activities, examples of which may include the following:



  • Coordinate the administrative work flow for the administrative and operational needs of the School.
  • Serve as primary point of contact for the School administrators; e.g., Dean, Assistant Dean.  Triage all communication, contacts, and correspondence with the School.
  • Manage calendars of the School administrators using Outlook.
  • Draft and prepare correspondence for the School administrators.  Manage and distribute documents as requested.
  • Oversee and track the School budget.  Manage the financial processing for the office, including tracking of purchase orders and expenses.  Ensure University financial policies are followed.  Monitor School budgets and report any significant deviations from approved budgets.  Interact with appropriate personnel to resolve expenditure issues.  Provide management reports and budget analysis for line items.
  • Oversee temporary workers. Complete timesheets.
  • Provide assistance to resolve administrative or operational issues for the School.
  • Schedule School meetings; manage events and  meeting logistics, including preparing meeting materials, securing space, recording minutes and tracking of action items and follow-through.
  • Assist with support functions including operating the Scantron machine for grading exams and running reports; create and deploy course evaluation surveys through web-based software product, CoursEval; participate in pre-registration process and in Add/Drop sessions using DataTel software; design Blackboard as requested for classes, program assessments and informational sites; record student attendance at the start of the semester using OnColl scanning system,and train staff on use of scanning system.
  • Provide administrative support to School committees (e.g., academic standing; curriculum; task forces, search committees).
  • Update School web pages using SiteCore.
  • Participate in orienting new employees (faculty or staff) in the School.
  • Develop and maintain databases and spreadsheets.
  • Prepare reports, PowerPoint presentations and flow charts.
  • Serve as back-up for other administrative support positions in the School.
  • Coordinate equipment maintenance for department equipment (e.g., photocopiers; fax machines).
  • Serve as centralized point of contact for records collection and retention, according to department needs.

Additional responsibilities may be assigned by the supervisor.




  • A minimum of a high school diploma and three years of experience in a professional setting in a senior level administrative assistant position
  • Knowledge and proficiency using MS Office Programs (or any other software specific to the job)
  • Strong interpersonal skills and customer service skills
  • Ability to communicate effectively and diplomatically both orally and in writing with employees at all levels within the institution
  • Ability to be reliable, punctual and efficient in job performance
  • Ability to complete assigned projects in a timely and accurate manner.
  • Ability to maintain confidentiality regarding discussions, documents, records, personnel files and student files
  • Strong organizational skills; ability to prioritize and to multi-task
  • Ability to be detail-oriented and to work with a high degree of accuracy
  • Willingness to learn and continually improve performance
  • Ability to work independently without close supervision and to demonstrate initiative
  • Ability to work effectively in a collaborative and cooperative environment
  • Ability to delegate and assign duties and tasks, and to follow through to ensure work is completed in a timely manner
  • Ability to promote an environment conducive to respect and accountability at all times
  • Ability to receive and understand instructions and carry out those instructions
  • Ability to exercise an appropriate chain of command when needing to address issues/concerns
  • Ability to project a positive image of the department/program/school and the University
  • Professional appearance and demeanor.



  • A bachelor’s degree or equivalent experience
  • Prior experience in a health care or academic setting
  • Familiarity with Blackboard and or other learning management system (LMS) a plus


MCPHS offers a competitive salary and excellent benefits, including a substantial health/dental insurance subsidy, generous holiday/vacation policy, and a significant pension plan contribution.


Please attach a cover letter and a resume. No phone calls, please. Principals only.  No relocation available. Finalist candidate(s) for this position will be subject to a pre-employment background check as a condition of employment. MCPHS University is an equal opportunity employer. Applicants who would enrich the University’s diversity are welcome to apply.