MCPHS

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Administrative and Clinical Placement Assistant

Administrative and Clinical Placement Assistant

ID 
2018-2973
# of Openings 
1
Job Locations 
US-MA-Boston
Category 
Staff

More information about this job

Overview

For nearly 200 years, MCPHS University, formerly known as Massachusetts College of Pharmacy and Health Sciences, has been at the forefront of innovation in the healthcare world.  We take pride in our history, yet are motivated by a curiosity about the future.  That’s why we are constantly updating our state-of-the-art labs, innovating our curriculums, and adding programs to coincide with the needs of an ever-changing healthcare landscape. 

 

Faculty and staff continue to bring their talents and skills to MCPHS University to contribute to our mission of guiding and supporting students toward successful and sustainable careers in healthcare. Whatever position an employee holds, their efforts make an important impact on the overall quality of campus life. Employees are an integral part of a community that is proud of its heritage and the accomplishments that make MCPHS University a first-class educational institution.

Responsibilities

The Administrative and Clinical Placement Assistant provides administrative support for the School of Nursing and is responsible for a variety of activities that may include any of the following: 

 

  • May serve as the first point of contact for the department; greet visitors and callers; triage incoming calls and inquiries 
  • Facilitate the clinical placement of students in a specific school, department, or academic program
  • Assist with the onboarding of all students for each clinical placement
  • Maintain a database of all student absences from clinical assignment
  • Maintain data regarding student requirements, including CORI certification, health clearance and immunization status
  • Ensure that affiliation agreements are on file for each clinical site
  • Assist in the development of clinical site schedules and/or course for the assigned students
  • Maintain the clinical partner database
  • Assist Clinical Placement Coordinator in identifying clinical placement opportunities through the Massachusetts Centralized Clinical Placement website
  • Type and send attestation letters to each respective clinical site indicating MCPHS compliance with agency standards as per Affiliation Agreements
  • Arrange for clinical faculty orientation to MCPHS and to respective clinical course
  • Verify that contract is in place for faculty (clinical adjunct or all faculty)
  • Verify licenses for all clinical adjunct faculty
  • Assist with onboarding (i.e., scheduling) of all clinical adjunct faculty for each clinical placement
  • Assist core faculty in developing site monitoring schedules 
  • Prepare typed reports, memorandums, and meeting minutes
  • Record notes at staff meetings as requested
  • Arrange and coordinate room, catering and other provisions for departmental meetings, events and ceremonies
  • Supervise student workers if indicated
  • Assist in the preparation of related course materials (e.g., course packs, syllabi, course evaluations)  
  • Process student course/lab and faculty/adjunct evaluations. 
  • Prepare itineraries and assist with coordination of faculty/staff candidate interviews if requested 
  • Manage inventory of department supplies
  • Generate and track purchase orders
  • Process invoices for payment; track department expenditures
  • Assist with office mailings; sort and distribute mail
  • Confirm faculty availability for academic schedule
  • Serve as liaison to the Office of the Registrar
  • Point of contact to update MCPHS SON-Boston Website as needed

Additional responsibilities may be assigned by the supervisor.

Qualifications

Required:

 

  • A minimum of a high school diploma and two years of experience in an administrative support position in a professional setting
  • Proficiency in the use of computers including MS WORD, Excel, Powerpoint and Outlook
  • Excellent organizational and communication skills
  • Strong interpersonal skills
  • Ability to maintain confidentiality and ensure accuracy of work
  • Ability to work in a fast-paced environment, set priorities and meet deadlines.

Desired:

 

  • A bachelor's degree or equivalent experience
  • Evidence of success in a customer service role

MCPHS offers a competitive salary and excellent benefits, including a substantial health/dental insurance subsidy, generous holiday/vacation policy, and a significant pension plan contribution.

 

Please attach a cover letter and a resume. No phone calls, please. Principals only.  No relocation available. Finalist candidate(s) for this position will be subject to a pre-employment background check as a condition of employment. MCPHS University is an equal opportunity employer. Applicants who would enrich the University’s diversity are welcome to apply.